Administrative Assistant

Home Instead Senior Care is seeking a highly organized and proactive Administrative Assistant to support our Hiring team and ensure the smooth operation of daily administrative functions. The ideal candidate will possess excellent organizational skills, communication skills, strong attention to detail, and a comprehensive understanding of office management. This role offers an opportunity to contribute to a dynamic work environment by providing exceptional organizational skills and attention to detail.

Responsibilities

• Serve as the assistant to the Hiring Team
• Manage multi-line phone systems, screening and routing calls efficiently to appropriate personnel.
• Perform data entry and maintain accurate records using various software tools, including Microsoft Office and Google Workspace.
• Coordinate calendar management, scheduling appointments, meetings, and events while ensuring optimal time utilization.
• Handle filing, document proofreading, and general clerical tasks to support office operations.
• Provide customer support by addressing inquiries promptly and professionally via phone, email or text.
• Support office management duties such as ordering supplies, maintaining inventory, and organizing files for easy retrieval.

Requirements

• Proven experience in an administrative or clerical role within an office environment.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and basic data entry skills.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced setting.
• Demonstrated experience in customer service and phone etiquette, including handling multi-line phone systems confidently.
• Previous experience as a receptionist or personal assistant.
• Exceptional time management skills with the ability to prioritize tasks efficiently while maintaining attention to detail. Join our team as an Administrative Assistant and play a vital role in supporting our operational excellence through dedicated service and organizational expertise!