Billing and Payroll Specialist

Job description:

Do you have an Accounting background and wish to have a fulfilling position with a mission driven company caring for older adults in Northern Kentucky?

The Part-Time Billing and Payroll Specialist (20 hours/week) is responsible for ensuring accurate and timely billing and payroll for our home care services. This role supports the financial operations of the agency by processing invoices and payroll, verifying service documentation, managing payer sources, and managing Accounts Receivables. The ideal candidate is detail-oriented, organized, and comfortable working with private pay, long-term care insurance, and third-party payers such as the VA and state of Kentucky Medicaid Waiver program.

Primary Responsibilities:

• Reflect the core values of Northern Kentucky Home Health Care LLC dba. an independently owned and operated Home Instead franchise
• Generate and process client invoices on a semi-monthly basis
• Review and finalize caregiver care logs for accuracy prior to billing
• Verify client service authorizations and payer requirements
• Manage billing for private pay, long-term care insurance, VA benefits, and state subsidized clients
• Assist with processing payroll on a semi-monthly basis, and eventually manage this process
• Submit claims and required documentation to third-party payers
• Communicate with clients and caregivers regarding billing questions or discrepancies
• Reconcile payments and post transactions accurately in the system
• Maintain organized and compliant billing records
• Monitor and update the wage scale for all caregivers
• Collaborate with scheduling and operations staff to resolve billing issues
• Maintain regular attendance at the office to execute job responsibilities
• Demonstrate open and effective communication with owner, admin staff and caregivers

Education/Work Experience Requirements:\

• One - two years of experience in medical billing or in an accounting role
• Experience with home care software such as Wellsky is preferred, not required
• Familiarity with Long Term Care Insurance, VA billing, and Medicaid Waiver billing is preferred, not required
• Must possess a valid driver’s license

Knowledge, Skills and Abilities:

• Must have an understanding of and uphold the policies and procedures established by Northern Kentucky Home Health Care LLC , dba. an independently owned and operated Home Instead franchise
• Must demonstrate excellent oral and written communication skills and the ability to listen effectively
• Must possess the financial acumen to efficiently complete the responsibilities of this role
• Must be detail oriented and have the desire to produce accurate, error-free work
• Must have the ability to work independently, maintain confidentiality of information and meet deadlines
• Must demonstrate effective interpersonal skills as well as sound judgment and good decision-making skills
• Must demonstrate discretion, integrity and fair-mindedness consistent with company standards, practices, policies and procedures
• Must have the ability to organize and prioritize daily, monthly and yearly work
• Must be able to establish good working relationships with management, colleagues, franchise owners and their staff
• Must present a professional appearance and demeanor
• Must be patient and congenial on the telephone
• Must have computer skills and be proficient in Word and Excel
• Must be able to perform duties in a professional office setting

• Benefits:

  • 401(k) matching
  • Dental insurance
  • Paid time off
  • Vision insurance